Regardless of industry, small business owners have one main commonality: squeezing their business tools to do more. POS systems are often the centerpiece of the small business owner’s toolkit, and looking to get more out of their respective POS systems is a perfect place to start. But one key area that often goes unnoticed, even by some POS experts, is the potential benefits of using your POS system as an invoice register.
But how do you know if your current POS platform can be used as an invoice register? There are three simple questions that you can ask yourself and a POS solutions provider to quickly determine if the POS system sitting in your business is the right choice or if an upgrade needs to be added to your calendar.
Do I have the appropriate hardware in place to print register invoices?
The main concern of many small business owners is the hardware required to support their POS technology. Changing software often means the costly replacement of legacy POS hardware, such as the POS terminals themselves and receipt printers. The thought of replacing all of the hardware used in the business is a contributing factor for many to stay on the same, outdated POS solution, which likely means that using a POS terminal as an invoice register will not be possible.
But there is a secret about modern POS systems that you may not know about, and it can completely change your attitude about the replacement of POS hardware. Modern POS systems will greatly reduce the amount of hardware you need to run your business. So instead of replacing workstations, printers, and terminals, you often instead simply add a mounted tablet and a tap-card reader…and nothing else.
A POS system that has a reduced hardware footprint will be perfectly suited for use as an invoice register. You could invoice through the register and send it to customers via email or SMS text. On the backend, you can utilize a web-based invoicing platform to review historical transaction information and make changes or open a repeat order, all while slashing your hardware costs.
Can the data from a web-based invoicing solution transfer into my POS system?
Web-based invoicing solutions open up a new world for your business operations. With innovative invoicing tools across multiple sales channels, including your branded website, you can broaden your reach and stay on top of money in and money out. It can also serve as a powerful marketing tool through its ability to transparently communicate invoice changes, be completely digital, and offer a web-based payment portal for online purchases.
What should an ideal invoice register and web-based invoice software solution look like? A solution like this must allow for the transfer of sales and inventory information between your invoice software and POS solution. Also, payment tracking for in-store and online purchases must be equally secure and accessible by all parties.
Finally, the ideal web-based invoicing software ensures full integration into your POS system because it is provided by your POS solutions provider. If your POS provider offers you an invoicing solution as an integral part of a POS system, this is the best indication that that POS system is the perfect fit for supporting invoice registers. The web-based options that come with these invoicing features will enable you to access information from anywhere, adding mobility to your business.
Will sales data from my invoice register be reflected in my inventory data?
Having the right data in the right place at the right time is an important requirement for any business owner. Having to spend time, long after you have locked the doors, matching up invoices to transactions and inventory items could be full of mistakes after a long day.
But if your POS system allows for seamless integration with your web-based invoicing software, you may find yourself with hours that can be spent growing your business or enjoying a little “you” time.
A game-changing benefit of the powerful combination of POS software and online invoicing capabilities is the automatic updating of inventory. This goes beyond simply deducting one of every item sold in your business—it can instantly update inventory counts to reflect exchanges and returns. Some systems even provide re-stock alerts so that an employee can quickly get an item back on the shelf or boxed up and ready to be sent back to a supplier.
Partner with a modern provider to get the most from your POS
If your POS system is equipped with the ability to seamlessly integrate into a web-based invoicing solution and it is all provided by the same solution provider, you’re in luck. You can use an invoice register that not only reduces costs and efforts but provides you with an improved business model thanks to more complete sales and inventory data that can be used to drive your business forward.
Adding invoice register tools from talech provides you with an all-inclusive solution to help grow your business. From powerful POS software to web-based invoicing solutions, we provide the technical tools to help you implement a winning combination of technology for your business. Reach out to us today to sign up for a demo and to learn more about how talech can be your valued POS partner.
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