It’s time to stop being your own middle-man. The all-in-one nature of today’s business tools can help free you from having to juggle your accounts, invoices, inventory, and management needs across different programs, digital platforms, or even paper-based ledgers.
You can still use specialized features for each unique business function, but you don’t have to create unnecessary and inefficient barriers between tools that end up wasting your time or risking mistakes passing information from one to the other manually, like a middle-man within your own company.
The invoice detail you need, and indeed all your accounting needs, should be built into a single system that lets you control your business from a single vantage point.
All-in-One Point of Sale Solutions
It’s well understood that the customer-facing side of your point of sale system needs to be able to cater to a range of payment options within a single solution. According to Statista, shoppers’ preferred payment methods in-store are:
- Credit card – 39%
- Debit card – 34%
- Cash – 15%
- Digital wallet – 6%
- Charge card – 4%
- Pre-paid card – 2%
Small businesses are aware they need to find discrete, secure mobile devices that can handle all these options without creating a tangle of cords, programs, and terminals.
Creating a Point of Sales Hub
The focal point of the POS evolution is the cash register. Rather than an isolated strongbox, the register is being repurposed as an iPad-powered mobile business hub. Once you convert payments to digital platforms to accommodate all those options outlined above you can connect the POS systems to the rest of your digital business tools via the internet.
The outcome is a touch-screen simple solution that gives you access to all of these major business functions from a single device:
- Sales and Register
- Payments
- Inventory
- Customer Information
- Staff Management
- Accounts and Invoicing
- Reports and Analytics
- Online sales and Marketing
By connecting everything in the cloud, which safely stores all your business tools and information online until you need to use it from home or work, you not only get the convenience of access, but you also get to combine all these features for more efficient business solutions.
Include Invoice Detail in Your Daily Routine
With such a connected system, invoicing becomes just another piece of the overall business machine. There’s a logical flow of actions and information from the purchase order through the sale and on to the invoice. Each phase exists next to the other, both in its place on your POS systems and in the final accounting.
You don’t have to jump across programs or manually rationalize one set of books against another. The all-in-one solution works from the reality that your invoices are the results of all the previous actions that went into the sale.
By adopting a POS-based invoicing system you can achieve three clear goals:
1. Make it Easier for Customers to Make Payments
Digital invoicing lets you deal with your customers through the convenience of their phones. You can text or email out an invoice that contains your logo, a personal message, links to sales incentives, and a tap-and-follow series of steps that lead customers directly to a payment screen.
You get to stage one last conversation, the transaction is preserved forever online, and the customer’s details and payment get fed back into your POS solution for data analysis and accounting.
2. Save Time with Automation
Once you set up an invoice detail feature within your digital POS solution, creating, recording, and even following up on accounts becomes automatic. Literally. You can create a standard form that requires only minimal editing for each transaction, and dash off an invoice within minutes. After the invoice is delivered, your POS system can automatically track the customer’s response and generate payment reminders to both parties should things lag.
Automation makes sure your attention is always directed where it’s needed, only when it’s needed, so you can keep an eye on the bigger business picture.
3. Improve Accuracy, Reduce Waste
Placing your invoicing program on the same Cloud platform as your service and business management tools makes the whole system more efficient. Automated invoices can be produced at the time of a transaction without the need to open up an entirely new program, late payments can be accounted for in your ongoing bookkeeping, and you can create a birds-eye view of your operation that makes savings and inefficiencies visible.
By combining your needs into a single source, you can run through your entire working day without having to change devices or programs, whatever shape that day takes across a range of professional fields.
Give Invoice Detail the Attention it Deserves
Invoicing is a critical component of small business success, so don’t let its place at the end of the sales transaction reduce it to an afterthought. Prompt, easy-to-manage payments are crucial to the flow of cash through your business and your own ability to meet your financial responsibilities.
The POS solutions created by talech make it easier and more profitable to run your business your way. Using leading cloud-connected business software and nimble hardware, you can create an efficient model that can be managed from your own personal devices. Reach out to us today to sign up for a demo and to learn more about how talech can be your valued POS partner.
