There’s a whole lot that can happen to your food before it ever reaches your guests’ plates. If you’re going to run a successful restaurant, you need to be able to track as much of your inventory as possible or you’ll risk loss on your bottom line.
Spoilage, theft, clerical mistakes, inaccurate sales information, and basic waste caused by an inefficient ordering system can all take a toll on the products that are supposed to generate your income. It takes an industry-specific inventory and management system to account for all those potentials and keep track of your valuable stock.
So, what is the best restaurant inventory and management software?—one that can create as much structure and automation as possible.
Unique Restaurant Demands Call for Specialized Restaurant Inventory and Management Software
The restaurant industry faces unique inventory challenges. While every product-based business has its variations and modifiers, few retailers face the prospect of poisoning a customer with the wrong order or discarding inventory on a frequent basis.
These complexities mean restaurant inventory and management software must perform a range of tasks to help keep your business healthy.
- Real-time inventory tracking
- Unit tracking and variable pricing
- Business-wide integration
- Multi-station, multi-location tracking
- Accounting for discounts, bundles, refunds, and incentives
- Online and digital menus
- Total customization
In short, a restaurant requires management and inventory systems that can perform under the pressure of service to make sure your customer always gets the right order.
That’s why it’s best that your search for restaurant software begins with one that is directly connected to your point of sale system.
Inventory at the Point of Sale
The digital revolution that will continue to dominate the 2020s is already reshaping restaurants. The trend now is toward digital, all-in-one sales, service, and management platforms that use a series of nimble iPad-powered stations to connect the entire service team–from reservations and purchasing to front-of-house and on into the kitchen.
Based around an evolved point of sale system that’s as powerful and simple to use as a smartphone, these networks let you access all your management needs from a single app that is available from any internet-connected device.
Your restaurant inventory and management software is just one part of the overall system that gives you total control over your business. Through it, you can take advantage of the must-have management features the leading POS solutions now carry.
1. Real-Time Inventory Tracking
A digital inventory system converts every moving piece of stock and asset into a numerical form that can be counted and recounted as it moves through your restaurant. From the moment a purchase order is drawn up to the instant a satisfied customer pays their bill, everything you use to generate revenue can be tracked live.
What makes this possible? Every order and sale is tracked as it travels through the wait staff, kitchen, and management to account for spillage, waste, refunds, and final sales.
Your inventory software should be able to tell you exactly what you’ve got on hand at any given moment.
2. Unit Tracking and Variable Pricing
Of course, restaurant stock doesn’t arrive to the customer in the same form that it arrived at the kitchen or bar. Every punnet, bottle, keg, and sack needs to be broken down to its servable form before it can be sold.
This dynamic shift in individual units, weights, measurements, and pricing needs to be captured within your inventory or else you won’t get a complete snapshot.
3. Multi-Station, Multi-Location Tracking
Restaurant inventory can be put to use throughout the business. Wine that was intended for guests can find its way into a recipe or the arms of grateful staff members. That’s why every aspect of the business needs to be able to access and influence your management software.
Front-of-house orders, kitchen spoilage, and management discounts all need to be recorded to make sure every dollar spent has a measurable outcome you can use to see how profit is generated in your restaurant.
4. Business-Wide Integration
All of the different facets of your business can easily overwhelm your management software unless it’s built to function across the whole business. The easiest way to ensure the system functions correctly is to employ a digital POS solution and place your management tools at its core.
This way, purchase orders can be linked to sales reports, wastage can be added to stock counts, and wait staff spillage can be added to live counts.
5. Accounting for Discounts, Bundles, Refunds, and Incentives
Your business can reach its potential when it has the power to react to the customer experience in real-time. Your inventory and management software should allow you to issue discounts, bundle food with drinks, offer refunds, and add to the enjoyment of your guests’ evenings, all while capturing important sales data so you can reliably judge the success of your actions.
6. Online and Digital Menus
Every business needs an online presence in the 2020s. Restaurants must be able to offer new guests a glimpse at not only their menu, but also their unique presence. This should dovetail nicely into online orders and reservations, but your management system will need to be able to reproduce the in-person connectivity of your front-of-house orders.
7. Total Customization
Finally, your inventory and management software should be custom built to suit the way you do business. The leading POS and cloud providers will take care of the maintenance and upgrading of your tech needs so you can shape it to your proven ways of working.
What’s the best restaurant inventory and management software?—one that can be built in your image and customized to maximize your business’ potential.
What is the best restaurant inventory and management software? The ones delivered by talech. The POS solutions created by talech give you total control over your inventory. Our fully customizable management features tell you what you’ve got, what you need, and what your diners are buying.
Want to learn more about streamlined inventory management?