When it came time to invest in the growth of your salon, bookstore, or bike rental business, the decision to buy point of sale software to help was probably easy. From scheduling appointments to managing inventory, there are multiple processes that a good POS system streamlines. For business owners who get bogged down by the business of doing business, it’s a great solution for efficiently dealing with time-consuming busywork problems.
If you’re using point of sale software for PC systems, however, you could be missing out on critical features. And with other, more affordable options readily available, it’s time to move your POS solution into the future. To that end, let’s look at how your current system could actually slow you down—and how easy it is to switch things up.
How Point of Sale Software for PC Can Bog Your Business Down
Apart from needing more effective strategies for managing your retail business, restaurant, or spa—and facilitating your company’s growth—it’s understandable why you might have chosen a windows-based POS system. By purchasing software outright, then only paying for upgrades, it’s been easy to keep costs under control. It’s possible you haven’t had to buy new equipment for a while, either. And for small businesses, in particular, the more you can rein in expenses, the better your profit margins tend to be.
There is another potential benefit to using point of sale software on a PC: speed. If you have a newer laptop or have kept up with operating system upgrades over the years on an old one, there is a good chance your software is fast. And, without a powerful internet connection, buying a cloud-based POS system probably didn’t make sense—not if your ability to process refunds, perform stock takes, or access client data would be spotty.
But if your office computer is older or you’re not using the latest OS version, you could fall out of compliance—if you haven’t already. And when the POS upgrades are no longer compatible with your system, you’ll be running old software that won’t be supported. If a new bug infects your computer (or your POS software, for that matter) all the benefits you’ve grown used to will be out the window.
Unfortunately, that’s not the only issue you could run into if you keep using local POS software. Other potential problems include:
- Backdoor access to PC terminals is easier than ever which puts all of your data at risk of being stolen or corrupted by hackers.
- One fire, act of vandalism, or leak in the plumbing can irretrievably damage your PC unit and take the whole of your business operations with it.
- Employee theft is a reality and much harder to contain—and track—with on-site servers. That puts you at risk of employing individuals you shouldn’t trust even if your software is supposed to help you manage employees.
- Not every POS vendor only charges a one-time fee for downloadable software. So, you may end up paying for upgrades and a monthly service charge in addition to transaction fees for processing payments and calling customer service.
- Your off-site access will be limited, which means you’ll always have to be at the office to run reports, export timesheets to your accountant, and update prices on your products.
- Bulky laptops and piecemealed POS equipment look unsightly and unsecure. This does not inspire confidence in modern consumers—even if you own an OG DVD rental store.
Not only is cloud-based point of sale software accessible from anywhere and more secure, but the cost of hardware and software is often included in one small monthly fee. Your counter space will be freed up since modern systems are compact, even mobile. Plus, an all-in-one solution will integrate with other important apps, like QuickBooks, and just look a lot better.
An All-in-One POS System is Your Better Option
Unfortunately, the few advantages of your PC’s point of sale software don’t outweigh the risks. And the longer you wait to switch to an all-in-one solution, the harder future problems will be to overcome. Don’t let yourself fall prey to the sunk cost fallacy, choosing to stick with what you’ve got because you already paid for it. At some point, you could pay a lot more in rectifying stolen credit card data or recreating lost files burned in a fire.
Transitioning to a new system can be easy, too. So, don’t let the initial upload of your current data into new software scare you off. That is a load that can be lightened when it’s shared between you and your POS provider—as long as they work with you like a partner. They may help you determine your internet connectivity requirements, too, walking you through additional steps to finally bring you out of the past.
And once everything is done and you’re ready to go, you’ll wonder why you ever bothered to continue using that PC.
When you partner with talech for your POS needs, you get access to an all-in-one system that is a more dependable and, ultimately, more affordable option. Because the system is also built to scale, expensive hardware and software upgrades are a thing of the past. Take your business into the future and sign up for a free demo!
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