As a small business owner, growth can mean any number of things, from increased revenue to expanding into a larger facility or opening a second location. At its core, growth should be exciting—but it also comes with its fair share of complications. This is especially true of your modern point of sale (POS) system. Handling transactions and managing your staff should be easy but oftentimes, small businesses don’t properly transition from a legacy system and integrate a modern POS system into their businesses, which leaves them struggling to address simple daily tasks. When you’re dealing with integrating your POS system, it’s important to do it early and correctly, connect your accounting software to track important metrics and tax information and make sure it integrates with labor management as well.
Do It Early and Do It Correctly
When it comes to integrating a POS system into your daily workflow, typically the sooner you do it, the better. As time goes on, it becomes increasingly difficult to properly transition to and integrate a POS as a replacement for a traditional system and there’s always the risk of damaging existing workflow processes. If you have to port large amounts of information and historical data, it only adds to the time this takes and the danger of losing data. Achieve point of sale integration during the early stages of your growth period to ensure you’re not dealing with mounds of data entry and paperwork down the line.
As an added bonus, for those of you that are looking to open new locations or expand your storefront, a modern, cloud-based POS system makes it that much easier to gain valuable insights from all of your locations in real-time. Imagine being able to access live data from any of your locations all from the same POS application. You’d be able to see any store’s performance at any moment of the day and address its needs accordingly. It’s a game-changer for growing businesses, allowing you to finally be everywhere at once.
New business owners, in particular, should consider setting up a tailored POS solution before they ever make their first sale. This enables you to have full access to historical sales and performance data from the moment your doors open to the public.
An early setup also makes it that much easier for you to ensure that each of your staff members has been properly trained on the new system. If your staff is uncomfortable with the system, you risk setting yourself up for drawer shortages, incorrect charges, and incomplete financial data as a result of user mistakes. Established businesses, don’t worry. There’s still time to transfer to a new POS system and the right one will enable integration even with programs like your accounting software.
Don’t Forget About Accounting
You read that right. Back in the day, POS integration capabilities were only a fraction of what they are now, leaving smaller mom and pop shops and new businesses struggling to manage multiple systems to access all of their data. The convenience of pairing your POS application with your accounting software seemed like a pipe dream at best.
Luckily, modern point of sale systems enable users to connect with certain programs and quickly transmit transaction data onwards to your chosen accounting application. This is the quickest and smartest way to track important sales metrics and also collect crucial information that you’ll need to have handy come tax time. Integrating your POS system with the right accounting software also helps reduce the possibility of human error because your sales metrics and taxes are all digitally transmitted without the need for manual data entry. Not all POS systems offer this so it’s important to select one that connects with your accounting software as well as your website.
Labor Management and Point of Sale Integration
When you’re choosing a POS system to integrate into your business, selecting one that seamlessly connects with your preferred labor or staff management application is a great way to streamline your workflow processes. Setting user privileges, assigning specific employees unique privileges depending on their location, and being able to more accurately track which staff members are handling which tasks at a given time makes it easier to avoid the time-consuming trap of micromanaging your employees. Whether you’re a retail shop that is looking to expand your digital capabilities or a restaurant searching for a simpler way to manage employee access privileges, this shared communication path is a great way to keep your systems in check.
Keep in mind that a lot of companies pepper their service agreements with hidden fees for these types of labor-management integration and even limit features and privileges behind paywalls. When you’re choosing a POS system, opt for a brand that promotes transparency and that the price you’ve agreed upon is the price you end up paying. Nobody wants to shell out for an annual contract only to later find out that there are added monthly upcharges or additional service charges.
Simplify the Point of Sale Integration Process
When you’re running your business, it often seems like there are multiple moving workflow pieces that you need to address each day. Your point of sale system shouldn’t be one of them. By incorporating an organized POS into your workflow and integrating it with each aspect of your business, you’re saving yourself time, energy, and most importantly—money. It’s an excellent way to streamline otherwise cumbersome projects, simplify time-consuming tasks, and keep an eye on your inventory levels in real-time, all of which will set your growing business on the path to even greater success.
When you rely on the point of sale experts at talech, you’re gaining access to the POS solutions that your growing business needs to effectively adapt and expand. By integrating your POS system with your daily processes, you’re able to more efficiently manage your inventory, staff, and transactions all while gaining valuable insight into real-time data and analytics. Contact talech today to sign up for a free demo and learn more about how point of sale integration can boost your business and help you grow.